1.[Entry Items]
Please fill in the prescribed form and be careful not to make any mistakes. If there are any mistakes or blanks, you may not be able to complete the procedure when you apply for your visa.
2.[Qualifications & Requirements]
You must live outside Japan and must be age 16 or over. When the applicant is under the age of 20, please fill in the form with guardians consent. We do not accept an application by an agent. Please make sure that the applicant is the same person as the one who wishes to study.
3.[Payment]
The payment must be made by credit card or domestic bank transfer. Please make sure to make the application with the card holder’s consent when the card holder is not the student.
The cost of textbooks and other materials is not included in the tuition fee. The cost differs among classes. Please buy textbooks at the school when the class has been decided.
Registration fee remains valid for five years from your last lesson.
4.[Level-check Test]
1.Please come to school for a level-check test on the specified date and time.
2.Those who enroll from the middle of the course should contact the school directly to make an appointment for the level-check test.
5.[Holidays and Lesson Hours]
We follow our school calendar. There are no classes on specified days.
6.[Cancellation before the course begins]
Cancellations must be notified in writing by e-mail. Please contact us again if you do not hear from us after your notification.
The following regulations shall be applied to cancellations, for whatever reason, before the course begins. The registration fee cannot be refunded. All the charges that is necessary for the refund will be charged.
| Cancellation | Cancellation charges |
|---|---|
| More than 30 days prior to course start | No charge |
| 30-15 days prior to course start | 10% of the tuition fee |
| 14-6 days prior to course start | 20% of the tuition fee |
| 5-1days prior to course start | 50% of the tuition fee |
| On the day the course starts or no show | 100% of the tuition fee |
7.[Change or Cancellation after the course begins]
It is not acceptable to cancel or change your course after the course begins.
8.[Travel Insurance]
In case of emergencies during your stay, you must buy travel insurance. ARC Academy does not take any responsibility for any loss or damage caused by accidents, deseases, natural disaster or strikes. ARC Academy also does not take any responsibility for accidents occurring during transportation, in accommodation or for any lost, damaged or stolen personal property.
9.[Privacy Policy]
ARC Academy uses students’ personal information for what is necessary as shown below. Students’ personal information is protected by the staff of ARC Academy and will not be used for any other purposes without the student’s agreement.
- ARC Academy uses students’ personal information for what is necessary as shown below. Students’ personal information is protected by the staff of ARC Academy and will not be used for any other purposes without the student’s agreement.。
- For ensuring students’ safety in case of emergency.
- When it has been requested by the immigration authorities or other public organization and ARC Academy thinks it is necessary.
10.[In case of visa refusal]
There are cases that you need an Acceptance Certificate(letter of invitation) depending on your nationality and consulate. Please let us know if you need an Acceptance Certificate. After we confirm payment we’ll issue the Certificate.
ARC Academy is not responsible for your visa issue or permission to enter Japan. In the case that your visa is not issued or when you are refused entry to Japan, send an e-mail immediately for cancelling your course. In that case, we will refund the fee according to item 6. Cancellation before the course begins.
11.[Exemption from Responsibility]
We are not liable for the event that we are unable to offer lessons due to circumstances or conditions beyond our control, such as, but not limited to, earthquake, typhoon, accident or infective disease. Refunds will not be made in such circumstances.
12.[Use of Pictures and Video]
ARC Academy may take photos or make videos of class activities. We may also use these materials for advertising purposes (such as internet advertisement brochures and posters). We will not specify names when using these materials so that they will not be used to identify any personal information.
